As an Acumatica user, you know the value of a flexible ERP—so why settle for rigid payroll workflows? As businesses grow and compliance demands increase, the decision between outsourcing payroll and managing it in-house becomes more critical. While outsourced providers like ADP might offer convenience, they often fall short in the configurability and control Acumatica users expect.
This post explores the strategy of bringing payroll in-house—and how Acumatica users are leveraging tools like Greenshades to enhance visibility, reduce costs, and maintain compliance without sacrificing control.
What’s the Difference Between In-House and Outsourced Payroll?
In-house payroll means managing all payroll activities internally, giving your team full control over data, timing, and execution. This typically includes:
- Payroll processes tailored to your business structure
- Existing staff handling timesheets, calculations, and payments
- Access to software settings and configurations
- Oversight of security and sensitive information
- More flexibility when funding payroll and taxes
Outsourcing shifts day-to-day payroll processing to a third-party provider, often limiting flexibility around timing, data access, and execution.
What Does In-House Payroll Offer?
Payroll Control Enhances Business Operations
When your ERP is as flexible as Acumatica, a rigid payroll system is a mismatch. In-house payroll allows you to:
- Configure unlimited pay codes for diverse compensation types (e.g., bonuses, shift differentials, project pay)
- Run unlimited pay cycles, including off-cycle and on-demand payments, without extra fees
- Maintain full control over tax payments with no pre-funding of payroll tax escrows
This level of control is hard to achieve with outsourced providers, where processes are often standardized and locked down.
Real-Time Insights Power Smarter Decisions
Outsourced payroll often delays access to key data. With an in-house payroll solution integrated with Acumatica, you gain:
- Real-time payroll data syncing
- Leverage detailed payroll reports
- Project-based labor cost tracking through custom fields
This visibility supports accurate forecasting, billing, and decision-making.
Security & Compliance Stay In-House
Handing sensitive employee data to a third party introduces risk. With an in-house solution that integrates with Acumatica, data stays within your control—both technically and operationally. You also benefit from:
- Automated updates for federal, state, and local tax compliance
- Secure access controls tailored to your organization
- Built-in audit trails for accountability
Cash Flow Flexibility
Many outsourced providers require payroll pre-funding. That means your cash is tied up days in advance. An in-house solution like Greenshades lets you hold funds until taxes or payroll are actually due—improving liquidity and financial planning.
Real-Life Example: Coda Search
Coda Search, a staffing firm using Acumatica, faced delays and limited visibility under their outsourced payroll model. After switching to Greenshades, they gained real-time access to payroll data, eliminated third-party delays, and strengthened compliance oversight—all while simplifying internal processes.
“Greenshades’ support staff is always accessible… We never feel like just a case number.” — Leon Persaud, Controller
Exploring Payroll Options for Your Business
There’s no one-size-fits-all payroll solution. Your best option depends on your business needs, priorities, and existing systems. But for many Acumatica users, an in-house model offers unmatched flexibility and visibility.
Greenshades delivers a powerful in-house payroll platform designed for control and adaptability. Highlights include:
- A cloud-based system accessible from anywhere
- A payroll wizard to simplify complex calculations
- Built-in compliance checks and automated withholdings
Acumatica users choose Greenshades because it complements the ERP’s flexibility with equally configurable payroll functionality. If your ERP adapts to your business, your payroll should, too.
Explore how Greenshades integrates with Acumatica
