Non-profits are dedicated to instigating change, yet the meticulous process of accurately distributing labor costs can divert the CFO’s strategic focus from the organization’s core mission. With staff frequently dividing their time across multiple programs and projects, tracking time allocation is complex, especially if done manually. Mistakes can threaten compliance with funding requirements and hamper the clear financial understanding needed for strategic oversight.
For Acumatica users, integrating a comprehensive Human Resources Information System (HRIS) like Centrally HR creates a powerful solution that automates operations, streamlines costs, and delivers timely insights for informed decision-making.
The Challenge of Accurate Grant and Labor Cost Tracking
Non-profits and other grant-funded organizations depend on precise labor cost allocation. Key challenges in this area include:
- Correctly Allocating Pay: When staff members work across multiple programs, manually assigning their time and pay to the correct funding source is tedious and susceptible to errors, particularly when performed retroactively.
- Maintaining Compliance: To maintain funding eligibility, organizations must rigorously document that grant-funded salaries are justified and accurately allocated. This documentation is a critical component of any audit.
- Adhering to Budgets: Without real-time visibility into labor costs, it is difficult to ensure compliance with grant budgets. Noncompliance can result in clawbacks and threaten future funding opportunities.
These obstacles can significantly impair operational efficiency and hinder an organization’s ability to achieve its mission.
Real-World Success: Charter School Network Transformation
A New York City charter school network with over 250 employees exemplifies the transformative potential of HRIS integration. During rapid expansion, this education-focused organization struggled with inefficient HR operations, payroll processing, and grant allocation. Their existing infrastructure was unable to meet growing demands, prompting them to seek a comprehensive HRIS solution.
Following the implementation of Centrally HR, the charter school network achieved significant improvements in grant management and operational efficiency:
Financial Accuracy That Actually Works: Robust grant management capabilities delivered the precision they needed, ensuring resources landed in the right places while maintaining full regulatory compliance.
Grant Management You Can Count On: Customizable reporting tools made it easy to allocate salaries and benefits across various grants and budgets with pinpoint accuracy—maximizing resources while staying compliant.
Time Back for What Matters: Streamlined workflows slashed administrative busy-work, freeing staff to focus on their core mission: education.
Strategic Advantages for Acumatica Users
Non-profits utilizing Acumatica can leverage HRIS integration to access role-specific dashboards tailored to financial and HR management needs. CFOs gain comprehensive visibility into program-specific expenditures against budgets, while HR managers obtain crucial insights into workforce productivity and staffing requirements.
This centralized data ecosystem eliminates reliance on disparate systems, reducing data silos and equipping teams with unified visibility into both financial and workforce information. The integration creates a scalable, future-proof solution that simplifies grant reporting, enhances strategic decision-making, and maximizes the impact of every funding dollar.
For non-profit organizations already leveraging Acumatica’s robust ERP capabilities, HRIS integration represents a strategic opportunity to achieve operational excellence while maintaining the compliance standards essential to their mission success.
Are you ready to reduce risk, improve efficiency, and better align your workforce with your mission? Contact us at Centrally HR to discover how our streamlined integration with Acumatica ERP can empower your organization.
